Job posting


Halifax, NS
Reference HL-16253

The Downtown Halifax Business Commission (DHBC) is the voice and resource for businesses located in the central business district of Halifax, Nova Scotia. DHBC develops and executes programs, events and marketing initiatives to make downtown Halifax a better place to live, work and play and to foster a place where businesses want to be. DHBC’s mission is to passionately pursue a more prosperous and vibrant downtown Halifax, through good development, urban mobility, member services, DHBC leadership and the creation of places in the center- town.

DHBC is looking for a administrative assistant to join our small but mighty team. Reporting to the Director of Finance and Operations, the Administrative Assistant will contribute to the successful coordination and overall efficiency of the management of the DHBC office. The Administrative Assistant will provide diverse administrative support where judgment, initiative and proven ability to set priorities are key to success.

Responsibilities will include:

  • Provide general administrative support to staff.
  • Answer and manage incoming calls and interact with incoming visitors.
  • Assist in the management of DHBC’s office space and systems.
  • Participate in accounting responsibilities including accounts payable, accounts receivable and petty cash.
  • Organize and maintain office storage rooms.
  • Assist with all internal information systems including archives, references and electronic file systems.
  • Maintain office filing systems.
  • Plan, attend and prepare minutes of Board, Committee and Action Team meetings.
  • Coordinate the timely distribution of Board, Committee and Action Team meeting packages.
  • Manage arrangements for all meetings, including catering, room set-up and audiovisual requirements.
  • Other related tasks assigned by supervisor.

The ideal candidate will possess:

  • Minimum of grade 12 plus a degree in office administration from a recognized educational institution or an appropriate combination of education with at least three years of experience.
  • Strong attention to detail with a sense of initiative and excellent communication skills.
  • Strong and demonstrable skills with MS Office Suite.
  • Understanding of basic accounting software and GAAP.
  • Excellent time management skills: ability to effectively prioritize work and juggle multiple tasks with minimal supervision.
  • Strong organizational, administrative, written and communication skills and able to set priorities.
  • Ability to work both independently and in a team environment.

This is a great opportunity to work for an organization committed to building the future of downtown Halifax! To express your interest in this opportunity, please apply online.